Property Management Proposal

25 Biscuit St, Leppington

Prepared for: XXX

Thank you for considering The Gallery Real Estate and for the opportunity to present our management services. In this proposal, you will find detailed information on how we can effectively manage your property.

Please feel free to contact me anytime.

Thomas Tamine | Director
0416 747 640
thomas@thegalleryrealestate.com.au

Introduction

The Gallery Real Estate has set about building a rent roll based on quality over quantity. By implementing Australia’s leading software, we offer our landlords a very versatile and premium service that ensures the best return on their investment.

Our boutique agency prioritises quality over quantity, offering personalised service that goes beyond industry standards. You will never need to wait more than 24 hours for a response.
We believe in clear, honest, and timely communication, ensuring you're always informed and confident in your property decisions.
Committed to eco-friendly practices, we're driving sustainability in real estate being paper-free and by implementing Australia’s leading technology, benefiting both the environment and your investments.
Our interactions and transactions are governed by transparency and honesty. Our commitment to doing right by our clients has cemented our reputation in the industry.
As the real estate world shifts and evolves, we're at the forefront, adopting the latest technologies and strategies. This proactive approach ensures our clients benefit from cutting-edge solutions.

Service

Pre Tenancy

Marketing Preparation | Advertise & List | Tenant Screening | Lease Preparation & Documentation

During Tenancy

Proactive Management | Routine Inspections | Timely Repairs & Maintenance | Transparent Communication

Post Tenancy

Smooth Transitions | Trust Accounting | Exit Report | Planning & Property Insights

Marketing by The Gallery Real Estate

Marketing

We understand the significance of presenting your property in the best light to attract quality tenants. Our marketing strategies revolve around compelling communication that resonates with potential tenants, maximising your property's exposure in the market.

Capturing your property's essence with stunning visuals.
Crafting compelling descriptions that highlight your property's charm.
Leveraging the power of social media platforms like Instagram & Facebook.
Platinum Listing & eBrochure: Maximising online reach and engagement.
Premiere Listing & eBrochure: Gaining prominence among potential tenants.
General listing on www.onthehouse.com.au
Premiere Listing to gain additional enquiries.
Catching the attention of local prospects.

Marketing Examples

Our portfolio is a testament to delivering exceptional marketing campaigns for rental properties. Below are just a few examples of properties we have successfully marketed, leased, and continue to manage.

19/107 Oxford St, Darlinghurst — $730 per week

107/3 Meikle Place, Ryde - $790 per week

302/1 Brightwell Lane, Erskineville - $710 per week

11/19 Beeson Street, Leichhardt - $1250 per week

704/32-38 Montgomery St, Kogarah - $880 per week

3/53-55 Glebe Point Road, Glebe - $760 per week

30/10 Webb Street, Croydon - $550 per week

1/25-29 Smallwood Ave, Homebush - $690 per week

3/249 Johnston Street, Annandale - $750 per week

3 Dickinson Ave, Croydon - $1850 per week

301/13 Joynton Ave, Zetland — $840 per week

19/23-29 Bourke St, Woolloomooloo - $950 per week

2/16-22 Burwood Road, Burwood — $900 per week

501/13 Joynton Ave, Zetland — $790 per week

Tenant Selection

We prioritise your approval throughout the tenant selection process. Our stringent selection procedure ensures that you have complete control over who resides in your property, granting you peace of mind and confidence in your tenancy decision.

We require valid identification, such as a driver's license, passport, proof of age card, pensioner card, Medicare card, or current bills, to verify the prospective tenant's identity.
To guarantee financial stability, we meticulously verify income through current payslips, a letter from the employer, a bank statement, Centrelink statement, or a professional reference.
As part of our comprehensive assessment, we conduct a discreet search of social media platforms to gain insights into the prospective tenant's online presence and behaviour.
We leave no stone unturned in evaluating the tenant's tenancy history. Thorough reference checks are carried out, contacting previous agents and personal/professional references to assess their suitability.

Leveraging Australia’s #1 Rental Application Platform, Ignite.

Landlord App & Portal

In today's digital age, having real-time access to your property's details and performance is a must. At The Gallery Real Estate, we bring property management to the palm of your hand with PropertyMe.

Real-time Notifications

Be the first to know about rental payments, maintenance updates, and tenant queries. Our app ensures you're always in the loop.

Routine Inspections

Our app empowers us to conduct property inspections, capturing up to 300 photos for a comprehensive visual reference. These detailed reports allow us and you to easily compare your property's condition from the tenant's move-in to their vacating.

Documents

From contracts to inspection reports, all your essential documents are stored securely and can be accessed with just a few taps.

Maintenance

Keep track of the progress of any jobs that are running. You can view quotes, invoices, descriptions and photos.

24/7 Access

Dive into the specifics of your property anytime, anywhere. Our Landlord app is designed for both Android and iOS, ensuring universal access.

Financial Overview

Stay on top of your property's financial health with our app's comprehensive financial reports feature. Monitor incoming rent, upkeep costs, and ROI at a glance.

Redefining Property Management

AI & The Gallery Real Estate

Our world is constantly changing and people are looking to work with businesses that can sustain the same level of service through all world affairs. We all saw during the COVID-19 pandemic that using technology could help businesses pivot from on-site to work-from-home and back again without creating a logistical nightmare. The Gallery Real Estate has implemented AI-powered systems and procedures that ensure our operations run seamlessly and our clients are serviced at the highest level.

Why Dedicated Director Management Is Important

A common concern in the real estate sector is delegating property management to junior staff or assistants. At The Gallery Real Estate, we break away from this standard. Our Director, Thomas Tamine, is personally involved in every step of the way.

This level of commitment guarantees that each property benefits from seasoned oversight and decision-making. This also provides peace of mind, knowing who your point of contact is.

Our Director, Thomas Tamine

Fee Structure

Management Schedule (Inc GST)

Management fee: 4.4% (from 5.5%)

Standard letting fee: 1x weeks rent

Admin fee: Included

Organising Maintenance: Included

Rental bond account: Included

Routine inspections: Included

Financial year report: $95 (annually)

Landlord app: Included

Notices served: Included

Bank processing: $9/month

Tenancy preparation: $65

Market update report: Included

Lease renewal: Included

Marketing (Inc GST)

Premium advertising: $350 (First campaign free)

Signboard: Included

Background check: Included

Application processing: Included

Photography: $300 (if required)

Frequently Asked Questions

Our service is end-to-end. Our fee covers a comprehensive range of services, including but not limited to:
- Tenant screening and selection
- Lease management
- Property inspections
- Maintenance and repairs coordination
- Financial reporting
- Marketing and advertising preparation
- 24/7 access to our Landlord app & portal
- Advice and negotiating
- + More
At The Gallery Real Estate, we prioritise quality over quantity. Instead of handing over your property to junior agents, our Director oversees the management, ensuring top-tier service.
We believe in building lasting relationships with our landlords and provide a unique blend of traditional expertise with innovative tools.
We use a combination of methods to determine the best rental price. This includes studying the current market trends, analysing comparable properties, and our in-depth knowledge from years of experience. We aim for a price that maximises your return while ensuring the property doesn't stay vacant.
We conduct regular digital and physical routine inspections to ensure your property is well-maintained and any potential issues are addressed promptly. The exact frequency can be tailored based on your preferences and the nature of the property.
On average, most properties are inspected twice per year.
We have stringent processes in place to handle such situations. If a tenant misses a payment, we initiate immediate communication to understand why. If the issue persists, we follow legal procedures to protect your interests while adhering to local regulations.
Our tenant grace period is 2-3 days, as long as a reason is provided.
For general repairs, we have tradespeople that we have been doing business with for years.
In our onboarding process, we tailor this procedure that best suits you.
For example: If you know an Electrician who is your brother/friend or preferred Electrician, we will ensure they are used.
We will always contact you (if you like) to inform you of any repairs that are needed and we’ll coordinate the rest.
You'll always be informed and can track progress via our Landlord portal.
Annually, we provide a comprehensive financial report that can be given to your Accountant.
You will also receive Monthly or Fortnightly Statements for payments (Depending on your preference).
While the duration can vary based on market conditions, our engaging marketing campaign and state-of-the-art property presentation often ensure faster tenant placement than the industry average.
Our average days on market is 12 days.

The Gallery Real Estate HQ

Next Steps

Thank you for taking the time to consider our proposal. If you’re happy to proceed, please click the button below and you will be taken to our Landlord Onboarding Form.

Landlord Onboarding Form